Mission A: Provide support on Procurements.

1.  Send out quotation requests as and when required.
2. Assist in preparation of procurement documents: Assessment tables, Suppliers Purchase Order (SPO) and contracts on LINK.
3. Purchase the articles that have been ordered and respect the ACF procedures;
4.  Keep requesters informed on the advancement of their orders ;
5. Organize and follow up on deliveries ;
6. Negotiate prices with suppliers ;
7. Compare market prices ;
8. Keep the Suppliers list up to date ;
9. Keep the price catalogue up to date.
10. Transfer the approved invoices to the accounts department for payment to suppliers.
11. Assist in the review process of partner’s procurement documents.

Mission B: Provide support on Inventory Management System.

1. Support in all logistics activities; inventory management, IKD accountability, stock management, tracking of materials and related commodities.
2. Be responsible for registering and conducting preliminary review of inventory at the central level during receipts and keeping of reposite database of tracking tools such as e-copies of waybills.
3. Conduct inventory count of stock periodically.
4. Spearhead the codification of inventory in the Capital.
5. Scrutinize, troubleshoot and report any discrepancies as it relates to logistics of stock and related commodities.
6.  Be an integral member of ACFs’ inspection and receiving team for inbound commodities.
7. Support in the management of relationships with operations personnel, programs and other stakeholders to ensure that monitoring, receipt, warehousing and distribution of commodities and related materials are seamless.

Mission C: Provide support on Filing, Archiving and Processing of Payments.

1. Support the process of archiving all logistics documents.
2. Support the reorganization and classification PD’s folders
3. Support the process of PD verification and Control by identifying missing documents using checklist.
4. Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
5. Support the processing of payments for submission to finance.
6. Other roles as assigned by the Line Manager.